SEBASTIAN RIVER IMPROVEMENT DISTRICT

INDIAN RIVER COUNTY

Regular Board Meeting January 11, 2023
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.sridfl.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SEBASTIAN RIVER IMPROVEMENT DISTRICT BOARD OF SUPERVISORS
Indian River County Administration Complex Bldg. A, Room A1-102
1801 27th Street
Vero Beach, Florida 32960
REGULAR BOARD MEETING
January 11, 2023
10:00 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Approval of Minutes
December 14, 2022 Regular Board Meeting	Page 4
Old Business
Update on Indian River County – 66th Avenue Permit Application
Update on the CR 510 West Phase
Update on 82nd Avenue South Phase
New Business
Consider Authority to Submit R & S Metalworks Gate Retrofit Proposal to SJRWMD
Cost Share Program…	Page 8
Consider Approval of Indian River County Fire Station 7 Interlocal Agreement…	Page 16
Administrative Matters
Sand Mine Updates
Financial Update…	Page 19
Engineer Update
Manager Update
Board Members Comments
Comments from the Public for Items Not on the Agenda
Adjourn

0

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Indian River Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION

Attn:	Special District Services, Inc. SEBASTIAN RIVER IMPR OVEMENT DISTRIC 2501 BURNS RD# A

PALM BEACH GARDENS, FL 33410-5207
STATE OF WISCONSIN COUNTY OF BROWN

Before the undersigned authority personally appeared, said legal clerk, who on oath says that he/she is a legal clerk of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the  Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement
lssue(s) dated before where the dales are noted or by publication on the newspaper's website, if authorized, on :
09/30/2022

Subscribed and sworn to before on September 30, 2022:

Nota St	a	
	/-7	
My commission expires

KATHLEEN AL EN
Notary Public State of Wisconsin

Publication Cost: $188.10 Ad No: 0005422153
Customer No: 1313368
PO#: FY 22/23 Mtg Schedule

# of Affidavits: 1	Page 1

SEBASTIAN RIVER IMPROVEMENT DISTRICT FISCAL YEAR 2022/2023 REGULAR BOARD MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Sebastian River Improve­ ment District ("SRID") will hold Regular Board Meetings of the Board of Supervisors in the Offices of the Indian River County Administration Com­ plex, Bldg. A, Room A1-102, 1801 27th Street, Vero Beach, Florida 32960 at 10:00 a.m. (**unless otherwise noted**) on the following dates:
October 12, 2022
November 9, 2022
December 14, 2022
January 11, 2023
February 8, 2023
March 8, 2023
April 12, 2023
May 10, 2023
**June 14, 2023**
July 12, 2023
August 9, 2023
September 13, 2023
**The June 14, 2023, Regular Board Meeting will be held Offices of the Indian River County Administration Com­ plex, Bldg. A, Room A1-102, 1801 27th Street, Vero Beach, Florida 32960 and will com­ mence at 9:00 a.m. The Annu­ al Meeting will immediately follow the Regular Board Meeting at the same location.**
The purpose of the meetings is to conduct any business which may properly come be­ fore the Board. The meetings are open to the public and will be conducted in accord­ ance with the provisions of Florida law.	Copies of the Agenda for any of the meet­ ings may be obtained from the District's website or by contacting the District Manag­ er at (561) 630-4922 and/or toll free at 1-877-737-4922.
From time to time one Super­ visor may participate by tele­ phone; therefore, a speaker telephone may be present at the meeting location so the Supervisors may be fully in­ formed of the discussions tak­ ing place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.
If any person decides to ap­ peal any decision made with respect to any matter consid­ ered at these meetings, such person will need a record of the proceedings and such per­ son may need to insure that a verbatim record of the pro­ ceedings is made at his or her own expense and which re­ cord includes the testimony and evidence on which the appeal is based.
In accordance with the provi­ sions of the Americans with Disabilities Act, any person re­ quiring special accommoda­ tions or an interpreter to par­ ticipate at any of these meet­ ings should contact the District Manager at (561) 630-
4922 and/or toll free at 1-877-
737-4922 at least seven (7) days prior to the date of the particular meeting.

Page 2

Meetings may be cancelled from time to time without ad-
\farl-ica nn+ir-o

SEBASTIAN RIVER IMPROVE­ MENT DISTRICT
https://sridfl.org/
Pub: Sept 30, 2022 TCN5422153

SEBASTIAN RIVER IMPROVEMENT DISTRICT REGULAR BOARD MEETING MINUTES DECEMBER 14, 2022

Call to Order
The December 14, 2022, Regular Board Meeting of the Sebastian River Improvement District (the “District”) was called to order at 10:00 a.m. in the Indian River County Administration Complex, Building A, Room A-1-102, 1801 27th Street, Vero Beach, Florida 32960.

Proof of Publication
Proof of publication was presented showing that notice of the Regular Board Meeting had been published in Indian River Press Journal on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 Meeting Schedule, as legally required.

Establish Quorum
A quorum was established with the following Supervisors present:

Board of Supervisors

Chairman	Jeff Bass	Present	
Supervisor	Tom Hammond	Present	
Supervisor	Chad Kelly	Present	

Staff members in attendance were:

District Manager	Todd Wodraska	Special District Services, Inc.	
District Counsel	Dan Harrell	Gonano & Harrell	
District Engineer	George Simons	Carter Associates, Inc.	
District Manager	Frank Sakuma	Special District Services, Inc.	

Additions or Deletions to Agenda
There were no additions or deletions to the agenda.

Approval of Minutes
September 14, 2022, Regular Board Meeting Minutes

A motion was made by Mr. Hammond, seconded by Mr. Kelly approving the minutes of the September 14, 2022, Regular Board Meeting. The motion approving the minutes passed unanimously.

OLD BUSINESS
Update on Indian River County – 66th Avenue Permit Application

Mr. Simons informed the Board the responses from the most recent Request for Additional Information (RAI) was pending from the County.
Update on 82nd Avenue Culvert Failure

Mr. Sakuma informed the Board the Landowners’ Agreement to and Acceptance and Acknowledgment of Waiver Conditions – Sebastian River Improvement District (Lateral Canal C Crossing) had been executed by Ms. Knight and received by the District. The permit application, fee, and as-builts were still pending.

Update on TH Farms – Affidavit of Exemption

Mr. Simons advised the Board the District had not yet received the permit application for this item.

Update on Proposed Fire Station

Mr. Harrell informed the Board that an interlocal agreement was under review and revision between the District and County for access over District right-of-way. A final draft will be presented during a future meeting for Board consideration.

Update on County Road 510 West Phase

Mr. Simons advised the Board of his discussions with FDOT staff on the next phase of CR 510. FDOT had assumed the 2” requirement was not applicable, however George noted the District was not inclined to issue further waivers of the rule. Further discussion and review is required.

Update on 82nd Avenue Southern Phase, Pre-App 10/17/2022

Mr. Simons notified the Board he had met with FDOT for a pre-application meeting related to the next phase of 82nd Avenue. Significant to their discussion was the FDOT possible request to discharge directly into Lateral C. Further information will be provided as available.

NEW BUSINESS

Consider Resolution No. 2022-06 – Adopting a Fiscal Year 2021/2022 Amended Budget

Resolution No. 2022-06 was presented, entitled:

RESOLUTION NO. 2022-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2021/2022 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. Sakuma provided the Board with a synopsis of the final amended budget, as provided in the Board package and recommended approval of the resolution. There was a motion made by Mr. Bass, seconded by Mr. Hammond, adopting Resolution No. 2022-06, as presented. The motion carried unanimously.

Discussion about FDOT CR 510 Road Improvement Project

Mr. Simons led a Board discussion about the pending FDOT ROW offer that had been on hold due to the Corrigan litigation. Staff had transmitted the most recently available transfer documents to FDOT, which are being used by their office in drafting an offer. Further information would be provided to the Board once FDOT has modified the prior versions of the ROW purchase proposals.

Consider R&S Metalworks Gate Retrofit Proposal

Mr. Scott Snowden of R&S Metalworks presented the Board with his proposal for retrofitting a middle gate structure with a “top opening” structure, which would allow water from the top of the water column to flow, instead of from the bottom of the structure. After further discussion, Mr. Sakuma was directed to contact the SJRWMD about possibly submitting the proposal for consideration during their next cost share program.

Administrative Matters

Sand Mine Update
Mr. Simons noted the Wild Turkey and Blue Goose sand mine renewals were still under review.

Water Quality Report
Mr. Simons advised that the most recent water quality report was within acceptable levels.

Finance Report
Mr. Sakuma noted the finance report was included in the board package. Mr. Bass asked for SDS to see if the District could find more favorable bank rates in the current financial environment. Mr. Wodraska confirmed SDS was seeking better rates for all clients, including SRID, and would report back to the Board.

Board Member Comments (combined with Comments from the Public)

Mr. Hammond led a Board discussion on the very poor and dangerous section of 82nd Avenue, north of the Blue Goose Mine entrance. Despite the most recent repairs made by landowners with assistance from the County, the road continues to degrade. Mr. Richard Carnell and Mr. Ralph Brown, both representatives from Blue Goose, advised that the road was in such disrepair that the mine was seriously considering closing until the road could be made safe. After much discussion, the Board asked Mr. Sakuma to participate in a meeting to be facilitated by Mr. Hammond with County officials.

Comments from the Public for Items Not on the Agenda

Comments as noted under “Board Member Comments” above.

Adjournment

There being no further business to come before the Board, the Regular Board Meeting of the District was adjourned at 11:31 a.m. There were no objections.

 	
Secretary/Assistant Secretary	Chair/Vice-Chairman

R&S Metalworks & Co.

Sebastian River Improvement District To: Board of Supervisors

12/9//12

Re: Lateral C Structure - Center Gate Rehabilitation and Modification

R&S Metalworks recently did some structural repairs to all (3) radial gates at the SRID Lateral C water control. We replaced and repaired structural angles on all (3) three of the gates at this structure. The angles we replaced hold the gate in place against the upstream head water. These angles also enable the gate to pivot up and down. The new hot dip galvanized angles we installed replacing the old, corroded angles will last 20 plus years if maintained.
This structure has (2) 12ft wide gates on each side and (1) 20ft wide gate in the center.

Tilting Weir Gate Retrofit -

R&S Metalworks has designed a top water delivery system that can be retrofitted to an existing radial gate. This tilting weir gate system as shown in our illustration is fully adjustable in elevation.

We are providing an estimated cost to rehabilitate your (1) existing center gate and retrofit it with a tilting weir gate system to provide adjustable top water delivery.

Our scope of work and supply is as follows:

Disconnect and remove (1) gate with crane.
Transport (1) gate to be repaired.
Pressure wash, brush blast all corroded areas to be repaired.
Remove all the existing rubber seals.
Replace lower (3) horizontal channels.
Relace lower 48" of radius plate.
Replace all channel reinforcement gussets.
Replace all rubber seals.
Clean and prep the entire gate, brush blast all bare metal areas to be recoated with cold galvanize.
Re- coat the entire gate with heavy zinc cold galvanizing.

5690 Carlton Rd
Port St. Lucie, FL 34987

PHONE	(772) 466-3303
FAX	(772) 466-3333
EMAIL	SCOTT@RSMETALWORKS.COM

Tilting Weir Gate Retrofit-

The tilting weir gate would be retrofitted to the (1) 20 ft wide center gate only.

Fabricate and install new tilt gate system to the existing 20ft wide cent gate.
Install structural reinforcement to the existing gate.
Machine and fabricate tilt gate operator.

Installation-

Transport and reinstall the modified gates in place.
Install tilt gate operator system.
Perform all testing of the gates and seal system.

Estimated turnkey cost for the modification of the (1) existing center gate $196,000.00 This estimate does not provide for any stop log systems or bypass pumping.
Option -

(1) New 20Ft wide Stainless Steel Center Gate wfTilting Gate Installed in place and operational.

Estimated turnkey cost for (1) new stainless steel center gate $289,000.00

We appreciate the opportunity and please feel free to contact me with any questions.

Respectfully submitted, Scott M. Snowden

Page 10

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Page 11

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Sebastian River Improvement District - Indian River County Fire Station 7 Interlocal Agreement

This Interlocal Agreement (“Interlocal Agreement”) is entered into as of the    day of
	, 2023 (“Effective Date”), between Indian River County, a political subdivision of the State of Florida (“County”), and the Sebastian River Improvement District, an independent special district of the State of Florida constituted as provided in Chapter 2007-309, Laws of Florida (“District”).
Whereas, County desires to obtain a District roadway permit (“Permit”) to cross 30-feet of District property for the construction of an access road to Fire Station 7 (“Access Road”); and

Whereas, District has future plans for this 30-feet of property for a canal to convey water to the west (“Conveyance Project”); and

Whereas, as a condition of issuing the Permit, District has required County to install a box culvert or other appropriate water channeling structure to convey stormwater under the Access Road (“Access Crossing Structure”) upon implementation of the Conveyance Project; and

Whereas, County has requested deferral of the requirement to install the Access Crossing Structure to a future date when the Conveyance Project is implemented; and

Whereas, County and District agree that the installation of the Access Crossing Structure will be deferred until the Conveyance Project is implemented; and

Whereas, County agrees to be responsible for all costs associated with design and installation of the Access Crossing Structure upon implementation of the Conveyance Project; and

Whereas, with this assurance, District agrees to issue the roadway permit to cross 30-feet of District property for the construction of the Access Road.
NOW, THEREFORE, in consideration of the foregoing and the mutual benefits, undertakings and covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
Section 1. Adoption of “Whereas” Clauses. The foregoing “Whereas” clauses are true and
correct and are incorporated herein.
Section 2. Installation of Access Crossing Structure. In exchange for the issuance of a permit by District for a roadway permit to cross 30-feet of District property for the construction of the Access Road, County agrees to design and install, at County’s sole expense, the Access Crossing Structure upon District’s implementation of the Conveyance Project as depicted in the attached exhibit.
District shall provide written notice to the County that District is entering the design phase of the Conveyance Project at least 60 days prior to the time the design process commences. District shall provide written notice to County that it is implementing construction of the

1

Conveyance Project not less than one hundred eighty (180) days prior to commencing construction, which notice shall include an anticipated completion date for such Project (“Anticipated Completion Date”).
County shall obtain District approval of the design of the Access Crossing Structure prior to commencing installation, which approval shall not be unreasonably withheld so long as the design provides for a maximum allowable head loss through the Structure that is not greater than 0.05 feet based upon design flow. The District and County shall confer to develop a mutually acceptable solution if the above maximum allowable head loss through the Access Crossing Structure is not obtainable due to the limited available width of the District drainage right-of-way.
County agrees to complete construction of the Access Crossing Structure not later than the Anticipated Completion Date. County further agrees that the Access Road shall be subject to removal by District if the Access Crossing Structure is not completed by the actual completion date of the Conveyance Project.
Section 3. Indemnification of District. Solely to the extent permitted by law, and in no event greater than the limits set forth in Florida Statutes, Section 768.28, the County agrees to fully defend, indemnify, protect and hold harmless the District, its agents, officials and employees from any actions, claims or demands which anyone (individual or corporation) may hereafter bring or assert on account of any damages or claims of any type whatsoever which may arise from this Agreement including, but not limited to, claims for contribution, indemnification, subrogation or for pro rata share of responsibility pursuant to the Tort Reform and Insurance Act of 1986 and subsequent amendments including all attorneys' fees, interest, and costs of any kind (not limited to taxable costs) associated with said lawsuits or claims and expressly agrees to pay all costs and attorneys' fees incurred in defending said lawsuits or claims and any resulting awards or judgments in full arising out of said lawsuits or claims, including interest thereon.
Section 4. No Third-Party Beneficiary. Except as otherwise expressly provided herein, this Agreement is solely for the benefit of the named parties, and no enforceable right or cause of action shall accrue hereunder to or for the benefit of any entity or individual not a named party hereto.
Section 5. Notices. Any notice required hereunder shall be in writing and shall be delivered by personal delivery, courier, express or overnight mail, or certified mail, return receipt requested, addressed to the appropriate party as follows:
If to County:	Public Works Director Indian River County 1801 27th Street
Vero Beach, Florida 32960

If to District:	District Manager
Sebastian River Improvement District c/o Special District Services, Inc.
2501A Burns Road
Palm Beach Gardens, Florida 33410

2

Section 6. Filing; Effective Date. This Agreement shall be filed with the Clerk of the Circuit Court of Indian River County, Florida, for recording in the public records of the County, and shall be effective as of the date of such filing.

IN WITNESS THEREOF, the parties have set their hands and seals as of the date entered
above.

Attest:	INDIAN RIVER COUNTY

By: 	
Clerk	Chair, Board of County Commissioners
Approved as to legal form and sufficiency By: 	
Dylan Reingold, County Attorney

Attest:	SEBASTIAN	RIVER	IMPROVEMENT DISTRICT

By: 	
Secretary	Chair, Board of Supervisors

3

Sebastian River Improvement District

Financial Report For December 2022

SEBASTIAN RIVER IMPROVEMENT DISTRICT MONTHLY FINANCIAL REPORT
DECEMBER 2022

REVENUES	
Annual Budget
10/1/22 9/30/23	

Actual Dec 22	Year To Date Actual
10/1/22 12/31/22	
1A9 Assessments	308,436	 2,162	1 ,511	
R-O-W 8se Fees	16,765	0	0	
Permlt Fees	5,000	0	1,25 	
Other Revenue	0	0	0	
,nterest ,ncome	 60	0	1,463	
Total Revenues	$	331,161	$	92,162	$	202,233	
				
EXPENDITURES				
/egal - *eneral	20,000	0	1,080	
/egal - Speclal Counsel	0	0	0	
/egal - %MAP ,ssues	0	0	0	
(xpert Consultant Fees	0	0	0	
'lstrlct Admlnlstratlve	30,000	2,500	7,500	
Operatlons Manager	21,000	1,750	5,250	
Operatlons Manager - Payroll Taxes	1,607	134	402	
(nglneerlng - *eneral	45,000	0	4,658	
(nglneerlng - Permlt	5,000	0	0	
(nglneerlng - Speclal ProMects	0	0	0	
(nglneerlng - Sand Mlnes	0	0	0	
(nglneerlng - /ateral ' Watershed	0	0	0	
(nglneerlng - 82nd Ave (xtenslon	0	0	555	
(nglneerlng - Other	42, 00	0	185	
Postage and 'ellvery	0	32	44	
Accountlng/Audlt	5,200	0	0	
,nsurance	20,000	0	 ,0 0	
Offlce Supplles	0	58	116	
Webslte Management	2,000	167	500	
'ues  Subscrlptlons	 25	0	265	
/egal Advertlsements	1,150	0	4 2	
Mlscellaneous	4,100	107	373	
Water Quallty Analytlcal Servlce	1,000	0	287	
R-O-W Malntenance	110,273	0	70,836	
C// Canal//ateral Malntenance	0	0	5,000	
Mlscellaneous Malntenance	2,500	0	0	
				
Total E[Senditures	$	312,6 	$	4,748	$	106,633	
				
Revenues Less E[Senditures	$	18, 06	$	87,414	$	9 ,600	
				
County Appralser Tax Collector Fee	 6,16 	0	 2,350 	
'lscounts For (arly Payments	 12,337 	 3,676 	 7, 77 	
				
E[cess/ Shortfall 	$	 	$	83,738	$	8 ,273	
				
Carryover From Prlor Year	0	0	0	
				
Net E[cess/ Shortfall 	$	 	$	83,738	$	8 ,273	

Bank Balance As Of 12/31/22	$	1,046,419.74	
Accounts Payable As Of 12/31/22	$	7,837.13	
Other Current Liabilities As Of 12/31/22	$	73,204.07	
Accounts Receivable As Of 12/31/22	$	33,262.62	
Available Funds As Of 12/31/22	$	998,641.16