SEBASTIAN RIVER IMPROVEMENT DISTRICT

INDIAN RIVER COUNTY

Regular Board Meeting October 18, 2023
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.sridfl.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SEBASTIAN RIVER IMPROVEMENT DISTRICT BOARD OF SUPERVISORS
Indian River County Administration Complex Bldg. A, Room A1-102
1801 27th Street
Vero Beach, Florida 32960
REGULAR BOARD MEETING
October 18, 2023
10:00 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Approval of Minutes
September 13, 2023 Regular Board Meeting & Public Hearing…	Page 2
Old Business
Discussion Regarding Offer Package from FDOT
New Business
Consider Resolution No. 2023-05 – Adopting a Fiscal Year 2022/2023 Amended Budget…	Page 6
Consider and Approve 2-Year Renewal Option – Grau & Associates…	Page 9
Administrative Matters
Sand Mine Update
Financial Update…	Page 10
Engineer Update
Manager Update
Board Members Comments
Comments from the Public for Items Not on the Agenda
Adjourn

Publication Date 2023-10-06

Subcategory Miscellaneous Notices

SEBASTIAN RIVER IMPROVEMENT DISTRICT
FISCAL YEAR 2023/2024 REGULAR BOARD MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Sebastian River Improvement District (SRID) will hold Regular Board Meetings of the Board of Supervisors at the Indian River County Administration Complex, Building A, Room A1- 102, Vero Beach, Florida 32960 at 10:00 a.m. (**unless otherwise noted**) on the following dates:
October 18, 2023
November 15, 2023
December 20, 2023
January 17, 2024
February 21, 2024
March 20, 2024
April 17, 2024
May 15, 2024
**June 19, 2024**
July 17, 2024
August 21, 2024
September 18, 2024
**On June 19, 2024, the Sebastian River Improvement District Annual Landowners Meeting will be held at the Indian River County Administration Complex, Building A, Room A1-102, Vero Beach, Florida 32960 and will commence at 9:00 a.m. The Regular Board Meeting will immediately follow the Annual Landowners Meeting at the same location.**
The purpose of the meetings is to conduct any business which may properly come before the Board. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agenda for any of the meetings may be obtained from the Districts website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922.
From time to time a Supervisor may participate by telephone; therefore, a speaker telephone may be present as required, at the meeting location so that Supervisors may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time to time without advertised notice. SEBASTIAN RIVER IMPROVEMENT DISTRICT
www.sridfl.org PUBLISH OCT 6, 2023 TCN9343949

Page 1

SEBASTIAN RIVER IMPROVEMENT DISTRICT REGULAR BOARD MEETING & PUBLIC HEARING MINUTES
SEPTEMBER 13, 2023

Call to Order
The Regular Board Meeting of the Sebastian River Improvement District (the “District”) was called to order at 10:04 a.m.

Proof of Publication
Proof of publication was presented showing that notice of the Regular Board Meeting had been published in the Indian River Press Journal on August 24, 2023, and August 31, 2023, as legally required.

Establish Quorum
A quorum was established with the following Supervisors present:

Board of Supervisors

Chairman	Jeff Bass	Absent	
Vice Chairman	Chad Kelly	Present	
Supervisor	Tom Hammond	Present	

Staff members in attendance were:

District Manager	Frank Sakuma	Special District Services, Inc.	
District Attorney	Ruth Holmes (by phone)	Torcivia, Donlon, Goddeau & Rubin PA	
District Engineer	Clint Rahjes	Carter Associates, Inc.	

Additions or Deletions to Agenda
No additions or deletions to the agenda were offered.

Approval of Minutes
July 19, 2023 Special Board Meeting

A motion was made by Mr. Hammond, seconded by Mr. Kelly and passed unanimously approving the July 19, 2023, Special Board Meeting minutes, as presented.

Note: At approximately 10:05 a.m., Mr. Sakuma recessed the Regular Meeting and opened the Public Hearing on the Fiscal Year 2023/2024 Final Budget.

PUBLIC HEARING
Proof of Publication

Mr. Sakuma noted the public hearing notice was published in the Indian River Press Journal on August 24, 2023, and August 31, 2023, as required by law.

Receive Public Comments on Fiscal Year 2023/2024 Final Budget

There were not comments from the public.

Consider Resolution No. 2023-02 – Adopting a Fiscal Year 2023/2024 Final Budget

Resolution No. 2023-02 was presented, entitled:

RESOLUTION NO. 2023-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT ADOPTING FISCAL YEAR 2023/2024 BUDGET.

Mr. Sakuma advised that the budget presented was identical to the Proposed Budget approved by the Board in June, and the assessment levels were the same as in the prior year.

A motion was made by Mr. Hammond, seconded by Mr. Kelly and passed unanimously to adopt Resolution 2023-02, which sets the annual assessment at $30.70 per acre.

Note: At approximately 10:06 a.m., Mr. Sakuma closed the Public Hearing on the Fiscal Year 2023/2024 Final Budget and simultaneously reconvened the Regular Meeting.

OLD BUSINESS
There were no items offered.

NEW BUSINESS

Discussion Regarding Offer Package from FDOT

Mr. Sakuma informed the Board of a conference call held with FDOT, George Simons, and himself. FDOT seemed amendable to the requests from SRID response letter. Additionally, there was discussion about “Area 6” and “Area 6-A”, that appears to be another orphaned parcel which is not needed for SRID maintenance. The Board agreed it would be appropriate to ask FDOT to take areas 6 and 6-A in fee. Mr. Hammond asked for confirmation as to those parcels being found “surplus” by SRID. Mr. Sakuma advised he would follow up with that question.

A motion was made by Mr. Hammond, seconded by Mr. Kelly and passed unanimously authorizing a follow up letter to FDOT requesting they take areas 6 and 6-A in fee simple.

Consider Resolution No. 2023-03 – Adopting a Fiscal Year 2023/2024 Meeting Schedule

Resolution No. 2023-03 was presented, entitled:

RESOLUTION NO. 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

Mr. Sakuma presented the meeting schedule for the upcoming year.

A motion was made by Mr. Hammond, seconded by Mr. Kelly and passed unanimously adopting Resolution No. 2023-03, as presented.

Consider Resolution No. 2023-04 – Adopting a Records Retention Policy

Resolution No. 2023-04 was presented, entitled:

RESOLUTION NO. 2023-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

A motion was made by Mr. Hammond, seconded by Mr. Kelly and passed unanimously adopting Resolution No. 2023-04, as presented.

ADMINISTRATIVE MATTERS
Sand Mine Update
No update was made.
Financial Report
Mr. Sakuma presented the current financials of the District.

Engineer Update
No update was made.

Manager Update
Mr. Sakuma updated the Board on the County’s response to SRID request to return the canal banks along 82nd Avenue to their proper width. After discussion, Mr. Sakuma was asked to send another letter to the County with aerial imagery explaining the need to return the banks to their proper width.

Mr. Hammond advise that SJRWMD has an artesian well capping program that may benefit landowners in the District with uncontrolled discharges. He asked if that information would be shared with landowners.

J.	BOARD MEMBER COMMENTS
There were no further Board comments.

K.  COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public.

L. ADJOURNMENT
There being no further business to come before the Board, Mr. Kelly adjourned the Regular Board Meeting of the District at 10:29 a.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice-Chairman

RESOLUTION NO. 2023-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Sebastian River Improvement District (“District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and,

WHEREAS, the District has prepared for consideration and approval an Amended Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT, THAT:

Section 1.  The Amended Budget for Fiscal Year 2022/2023 attached hereto as Exhibit “A” is hereby approved and adopted.

Section 2.  The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 18th day of October, 2023.

ATTEST:	SEBASTIAN RIVER
IMPROVEMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Sebastian River Improvement District

Amended Final Budget For Fiscal Year 2022/2023
October 1, 2022 - September 30, 2023

FINAL AMENDED BUDGET
SEBASTIAN RIVER IMPROVEMENT DISTRICT FISCAL YEAR 2022/2023
OCTOBER 1, 2022 - SEPTEMBER 30, 2023

REVENUES	FISCAL YEAR 2022/2023 BUDGET
10/1/21 - /30/23	AMENDED FINAL BUDGET
10/1/22 - /30/23	YEAR TO DATE ACTUAL
10/1/22 - /2 /23	
NAV ASSESSMENTS	308,436	320, 33	320,633	
R O W USE FEES	16,765	1 , 	16,765	
3ERMIT FEES	5,000	10, 	10,759	
OTHER REVENUE	0	0	0	
INTEREST INCOME	960	32,110	32,010	
TOTAL REVENUES	 	331,1 1	 	3 0,2 	 	3 0,1 	
				
EXPENDITURES				
LEGAL GENERAL	20,000	20,000	5,997	
LEGAL S3ECIAL COUNSEL	0	 , 	5,487	
DISTRICT ADMINISTRATIVE	30,000	30,000	30,000	
O3ERATIONS MANAGER	21,000	21,000	21,000	
O3ERATIONS MANAGER 3AYROLL TA;ES	1,607	1, 0 	1,607	
ENGINEERING GENERAL	45,000	 0,000	43,210	
ENGINEERING 3ERMIT	5,000	 ,000	0	
ENGINEERING SAND MINES	0	3,000	2,159	
ENGINEERING 82ND AVE E;TENSION	0	1,000	555	
ENGINEERING OTHER	42,900	1, 00	945	
ENGINEERING MOWING CONTRACT	0	2, 00	1,583	
ACCOUNTING / AUDIT	5,200	 ,200	5,200	
INSURANCE	20,000	 ,0 0	9,090	
WEBSITE MANAGEMENT	2,000	2,000	2,000	
DUES  SUBSCRI3TIONS	925	2, 0	2,990	
LEGAL ADVERTISEMENTS	1,150	2,000	1,401	
MISCELLANEOUS	4,100	 ,000	3,435	
WATER QUALITY ANALYTICAL SERVICE	1,000	1,000	288	
R O W MAINTENANCE	110,273	1 ,000	137,456	
MISCELLANEOUS MAINTENANCE	2,500	2, 00	546	
TOTAL EXPENDITURES	 	312, 	 	32 , 	 	2 , 	
				
REVENUES LESS EXPENDITURES	 	1 , 0 	 	 ,3 3	 	10 ,21 	
				
COUNTY A33RAISER TA; COLLECTOR FEE	(6,169)	 2,3 0 	(2,350)	
DISCOUNTS FOR EARLY 3AYMENTS	(12,337)	 , 22 	(9,422)	
				
EXCESS/ S+ORTFALL 	 	-	 	 2, 21	 	 3, 	
				
3REVIOUS YEAR CARRY OVER	 	0	0	
				
NET EXCESS/ S+ORTFALL 	 	-	 	 2, 21	 	 3, 	

Notes
Assessab e Acres = 10,046

FY 2023 Assessment per Acre = $30.70
FY 2023 Budgeted (Carry Over) Funding Assessment per Acre = $0

FUND BALANCE AS OF 9/30/22	$	912,865	
FY 2022/2023 AMENDED BUDGET ACTIVITY	$	42,621	
FUND BALANCE AS OF 9/30/23	$	955,486	

October 18, 2023

RE: Sebastian River Improvement District Auditor Renewal

At the December 2, 2020 Sebastian River Improvement District Board Of Supervisors meeting, the firm of Grau & Associates was selected to perform the 9-30-2020, 9-30-2021 and 9-30-2022 year end audits of the District with an option to perform the 9-30-2023 and 9-30-2024 audits.

The fees for the 9-30-2020 audit were $5,000. The fees for the 9-30-2021 audit were
$5,100. And the fees for the 9-30-2022 audit were $5,200. The proposed fee for the 9- 30-2023 audit is $5,300, which is the budgeted amount for audit fees for Fiscal Year 2023/2024. And the proposed fee for the 9-30-2024 audit is $5,400.

Management is pleased with the professionalism and the competence of the Grau & Associates partners and staff; therefore management recommends that the Board approve the renewal option for the Fiscal Year Ending 9-30-2023 and 9-30-2024 audits for Grau & Associates.

Special District Services, Inc.

Sebastian River Improvement District

Financial Report For September 2023

SEBASTIAN RIVER IMPROVEMENT DISTRICT MONTHLY FINANCIAL REPORT
SEPTEMBER 2023

REVENUES	
Annual Budget
10/1/22 9/30/23	

Actual SeS 23	Year To Date Actual
10/1/22 9/30/23	
1A9 AVVeVVmentV	 08, 	0	 20, 	
R O W 8Ve FeeV	1 , 	0	1 , 	
Permlt FeeV	 ,000	0	10, 	
Other Revenue	0	0	0	
,ntereVt ,ncome	 0	0	 2,010	
Total Revenues	$	331,161	$	 	$	380,166	
				
EXPENDITURES				
/eJal *eneral	20,000	0	 , 	
/eJal SSeclal CounVel	0	0	 , 8 	
/eJal  %0AP ,VVueV	0	0	0	
'lVtrlct AGmlnlVtratlve	 0,000	2, 00	 0,000	
OSeratlonV 0anaJer	21,000	1, 0	21,000	
OSeratlonV 0anaJer Payroll 7a[eV	1, 0 	1 	1, 0 	
(nJlneerlnJ *eneral	 ,000	1, 8	 ,210	
(nJlneerlnJ Permlt	 ,000	0	0	
(nJlneerlnJ SanG 0lneV	0	0	2,1 	
(nJlneerlnJ 82nG Ave ([tenVlon	0	0	   	
(nJlneerlnJ Other	 2, 00	0	   	
(nJlneerlnJ 0oZlnJ Contract	0	0	1, 8 	
AccountlnJ AuGlt	 ,200	0	 ,200	
,nVurance	20,000	0	 ,0 0	
WeEVlte 0anaJement	2,000	1 	2,000	
'ueV  SuEVcrlStlonV	 2 	0	2, 0	
/eJal AGvertlVementV	1,1 0	0	1, 01	
0lVcellaneouV	 ,100	12 	 , 	
Water Quallty Analytlcal Servlce	1,000	0	288	
R O W 0alntenance	110,2 	1 ,000	1 , 	
0lVcellaneouV 0alntenance	2, 00	 11	   	
				
Total E[Senditures	$	312,655	$	23,586	$	274,948	
				
Revenues Less E[Senditures	$	18,506	$	 23,586 	$	105,218	
				
County ASSralVer 7a[ Collector Fee	 ,1 	0	 2, 0 	
'lVcountV For (arly PaymentV	 12, 	0	 , 22 	
				
E[cess/ Shortfall 	$	 	$	 23,586 	$	93,446	
				
Carryover From Prlor Year	0	0	0	
				
Net E[cess/ Shortfall 	$	 	$	 23,586 	$	93,446	

Bank Balance As Of 9/30/23	$	1,072,550.41	
Accounts Payable As Of 9/30/23	$	28,214.45	
Other Current Liabilities As Of 9/30/23	$	73,707.29	
Accounts Receivable As Of 9/30/23	$	35,681.99	
Available Funds As Of 9/30/23	$	1,006,310.66