SEBASTIAN RIVER IMPROVEMENT DISTRICT

INDIAN RIVER COUNTY

Regular Board Meeting January 17, 2024
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.sridfl.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SEBASTIAN RIVER IMPROVEMENT DISTRICT BOARD OF SUPERVISORS
Indian River County Administration Complex Bldg. A, Room A1-102
1801 27th Street
Vero Beach, Florida 32960
REGULAR BOARD MEETING
January 17, 2024
10:00 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Approval of Minutes
October 18, 2023 Regular Board Meeting…	Page 2
Old Business
Update on Offer Package from FDOT
New Business
Discussion and Consideration of Hawks Grove ROW Exchange
Two Horses Equestrian Gate Request…	Page 5
Administrative Matters
Sand Mine Update
Financial Update…	Page 6
Engineer Update
Manager Update
Board Members Comments
Comments from the Public for Items Not on the Agenda
Adjourn

LocaliQ
Florida
GANNETT

PO Box 631244 Cincinnati, OH 45263-1244

PROOF OF PUBLICATION
Special District Services Inc Sebast R Laura Archer
Sebastian River Improvement District 2501 Burns RD# A
Palm Beach Gardens FL 33410-5207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Advertising Representative of the Indian River Press Journal/St Lucie News Tribune/Stuart News, newspapers published in Indian River/St Lucie/Martin Counties, Florida; that the attached copy of advertisement, being a Legal Ad in the matter of Public Notices, was published on the publicly accessible websites of Indian River/St Lucie/Martin Counties, Florida, or in a newspaper by print in the issues of, on:

10/06/2023

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.
Subscribed and sworn to before me, by the legal clerk, who is personally known to me, on 10/06/2023

Legal

SEBASTIAN RIVER IMPROVE• MENT DISTRICT
FISCAL YEAR 2023/2024 REGULAR BOARD MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Sebastion River Improvement District ("SRID") will hold Regular Boord Meetings of the Boord of Supervisors at the Indian River County Administration Complex, Building A, Room Al-102, Vero Beach, Florido 32960 at 10:00 □.m. (.....,unless otherwise noted*'"") on the following dotes:
October 18, 2023
November 15, 2023
December 20, 2023
January 17, 2024
February 21, 2024
March 20, 2024
April 17, 202-4
Moy 15, 2024
u June 19, 2024*"'
July 17, 2024
August 21, 202-4
September 18, 2024
**On June 19, 2024, the Sebos1ion River Improvement District Annual Landowners' Meeting will be held of the Indian River County Administro• tion Complex, Building A, Room Al• 102, Vero Beach, Florido 32960 and will commence at 9:00 o.m. The Regular Boord Meeting will immedi­ ately follow the Annual Landowners' Meeting at the some locatlon.0
The purpose of the meetings is to conduct any business which may properly come before the Boord. The mc-ctings are oPCn to the public and will be conducted in accordance with the provisions of Florida low. Copies of the Agenda for any of the meetings may be obtained from the District's website or by contacting the District Manager at {561) 630· 4922 and/or toll free at 1*877*737-4922. Fram 1ime to time a Supervisor may participate by telephone; there• fore, a speaker telephone may be Present as required, at the meeting location so that Supervisors may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary ta a time and place specified on the record.
If any person decides to appeal any decision made with respect to any matter considered at these meet­ ings, such person will need a record of the proceedings and such Person may need ta insure that a verb□lim record of lhe proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person reQuiring soccial accom­ modations or on interpreter to participate of any of these meetings should contact the District Manager ot (561) 630-4922 and/or toll free at 1· 877•737-4922 at least seven {7) days prior to the date of the particular meeting.
Meetings may be cancelled from
time ta time without adver1ised notice.
SEBASTIAN RIVER IMPROVE•
MENT DISTRICT
www.sridfl.org PUBLISH OCT 6, 2023
TCN 93-439-49

My commision expires

Publication Cost:	$168.56

Order No: Customer No: PO#:

9343949
1126008

# of Copies:
1

THIS IS NOT AN INVOICE!
Please do not use this form for payment remittance.

KAITLYN FELTY
Notary Public State of Wisconsin

Page 1 of 1

Page 1

SEBASTIAN RIVER IMPROVEMENT DISTRICT REGULAR BOARD MEETING MINUTES OCTOBER 18, 2023

CALL TO ORDER
The October 18, 2023, Regular Board Meeting of the Sebastian River Improvement District (the “District”) was called to order at 10:01 a.m. in the Indian River County Administration Complex, Building A, Room A-1-102, 1801 27th Street, Vero Beach, Florida 32960.

PROOF OF PUBLICATION
Proof of publication was presented showing that notice of the Regular Board Meeting had been published in Indian River Press Journal on October 6, 2023, as part of the District’s Fiscal Year 2023/2024 Meeting Schedule, as legally required.

ESTABLISH QUORUM
A quorum was established with the following Supervisors present:

Board of Supervisors

Chairman	Jeff Bass	Present	
Supervisor	Tom Hammond	Absent	
Supervisor	Chad Kelly	Present	

Staff members in attendance were:

District Counsel	Dan Harrell	Gonano & Harrell	
District Engineer	George Simons	Carter Associates, Inc.	
District Manager	Frank Sakuma	Special District Services, Inc.	

ADDITIONS OR DELETIONS TO AGENDA
There were no additions or deletions to the agenda.

APPROVAL OF MINUTES
September 13, 2023, Regular Board Meeting and Public Hearing Minutes

A motion was made by Mr. Bass, seconded by Mr. Kelly approving the minutes of the September 13, 2023, Regular Board Meeting and Public Hearing, as presented. The motion approving the minutes passed unanimously.

OLD BUSINESS
Update on Offer Package from Florida Department of Transportation (FDOT)

Page 2

Mr. Simons informed the Board about the ongoing discussions between the District and FDOT about several other parcels requested by the District to transfer in fee. He also noted ongoing discussions to ensure maintenance access to District owned ROW and levy.

NEW BUSINESS

Consider Resolution No. 2023-05 – Adopting a Fiscal Year 2022/2023 Amended Budget

Resolution No. 2023-05 was presented, entitled:

RESOLUTION NO. 2023-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. Sakuma provided the Board with a synopsis of the final amended budget, as provided in the Board package, and he recommended approval of the resolution. There was a motion made by Mr. Bass, seconded by Mr. Kelly, adopting Resolution No. 2023-05, as presented. The motion carried unanimously.

Consider and Approve 2-Year Renewal Option – Grau & Associates

Mr. Sakuma advised the Board that the firm of Grau & Associates was selected to perform the 9- 30-2020, 9-30-2021and 9-30-2022 year end audits of the District with an option to perform the 9- 30-2023 and 9-30-2024 audits. Management recommends that the Board approve the renewal option for the Fiscal Years Ending 9-30-2023 and 9-30-2024 audits for Grau & Associates. There was a motion made by Mr. Bass, seconded by Mr. Kelly approving the renewal option for the Fiscal Years Ending 9-30-2023 and 9-30-2024 audits for Grau & Associate. The motion carried unanimously.

ADMINISTRATIVE MATTERS

Sand Mine Update
Mr. Simons noted the sand mine renewals were in process and still under review. Mr. Bass asked for staff to confirm there was no unpermitted dumping on any of the mines during the reviews.
Finance Report
Mr. Sakuma noted the finance report was included in the Board package and he was available at any time to address questions from the Board.

Engineer Update
Mr. Simons updated the Board on the following ongoing projects within the District:

River Oaks Subdivision: continued evaluation of the flow through the project;

Page 3

66th Avenue Improvements: continue to work with the County on impacts to the District stormwater system.

Manager Update
Mr. Sakuma had nothing further for the Board.

BOARD MEMBER COMMENTS

The Board discussed the need to determine the District rights related to the stormwater flow through the flow way from the District outfall to the Sebastian River. The District Engineer was directed to create a legal description of the flow way. Once the legal description has been generated, the District Attorney was asked to then obtain a title search.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting of the District was adjourned at 10:45 a.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice-Chairman

Page 4

NOTICE
West 82ndAvenue will be closed to through traffic (installed permanent ga_te)_ as of December 1st. Please
plan accordingly for mail pick up and travel.

Thank you,
Two Bridges HOA

Page 5

Sebastian River Improvement District

Financial Report For December 2023

SEBASTIAN RIVER IMPROVEMENT DISTRICT MONTHLY FINANCIAL REPORT
DECEMBER 2023

REVENUES	
Annual Budget
10/1/23 9/30/2 	

Actual Dec 23	Year To Date Actual
10/1/23 12/31/23	
1A9 Assessments	30 ,436	 5,723	123,367	
R-O-W 8se Fees	25,515	0	0	
Permlt Fees	5,000	0	0	
Other Revenue	0	0	0	
,nterest ,ncome	1,200	0	424	
Total Revenues	$	3 0,151	$	95,723	$	123,791	
				
EXPENDITURES				
/egal - *eneral	20,000	0	1,215	
/egal - Speclal Counsel	0	0	0	
/egal - %MAP ,ssues	0	0	0	
'lstrlct Admlnlstratlve	30,000	2,500	7,500	
Operatlons Manager	21,000	1,750	5,250	
Operatlons Manager - Payroll Taxes	1,607	134	402	
(nglneerlng - *eneral	55,000	 , 52	15,144	
(nglneerlng - Permlt	5,000	0	0	
(nglneerlng - Sand Mlnes	0	0	0	
(nglneerlng - 2nd Ave (xtenslon	0	0	0	
(nglneerlng - Other	32,000	0	0	
(nglneerlng - MoZlng Contract	0	0	0	
Accountlng/Audlt	5,300	0	0	
,nsurance	15,000	0	 ,772	
Webslte Management	2,000	167	500	
'ues  Subscrlptlons	 25	0	175	
/egal Advertlsements	1,150	0	16 	
Mlscellaneous	4,163	152	1,3 3	
Water Quallty Analytlcal Servlce	1,000	0	0	
R-O-W Malntenance	125,000	0	0	
Canal//ateral Malntenance	0	13,1 	50,746	
Mlscellaneous Malntenance	2,500	0	0	
				
Total E[Senditures	$	321,6 5	$	26,85 	$	92,266	
				
Revenues Less E[Senditures	$	18,506	$	68,869	$	31,525	
				
County Appralser  Tax Collector Fee	 6,16 	 4 4 	 1, 74 	
'lscounts For (arly Payments	 12,337 	 3, 2 	 4, 43 	
				
E[cess/ Shortfall 	$	 	$	6 ,5 6	$	2 ,708	
				
Carryover From Prlor Year	0	0	0	
				
Net E[cess/ Shortfall 	$	 	$	6 ,5 6	$	2 ,708	

Bank Balance As Of 12/31/23	$	1,098,900.67	
Accounts Payable As Of 12/31/23	$	27,359.32	
Other Current Liabilities As Of 12/31/23	$	73,707.29	
Accounts Receivable As Of 12/31/23	$	32,181.99	
Available Funds As Of 12/31/23	$	1,030,016.05