SEBASTIAN RIVER IMPROVEMENT DISTRICT

INDIAN RIVER COUNTY
Regular Board Meeting May 15, 2024
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410
www.sridfl.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SEBASTIAN RIVER IMPROVEMENT DISTRICT BOARD OF SUPERVISORS
Indian River County Administration Complex Bldg. A, Room A1-102
1801 27th Street
Vero Beach, Florida 32960 REGULAR BOARD MEETING May 15, 2024
10:00 a.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Approval of Minutes
April 17, 2024 Regular Board Meeting	Page 2
Old Business
Update on FDOT ROW Sale
Update on R-13 ROW Dispute
New Business
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 5
Administrative Matters
Sand Mine Update
Financial Update	Page 9
Engineer Update
Manager Update
Board Members Comments
Comments from the Public for Items Not on the Agenda
Adjourn

LocaliQ
Florida
GANNETT

PO Box 631244 Cincinnati, OH 45263-1244

PROOF OF PUBLICATION
Special District Services Inc Sebast R Laura Archer
Sebastian River Improvement District 2501 Burns RD# A
Palm Beach Gardens FL 33410-5207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Advertising Representative of the Indian River Press Journal/St Lucie News Tribune/Stuart News, newspapers published in Indian River/St Lucie/Martin Counties, Florida; that the attached copy of advertisement, being a Legal Ad in the matter of Public Notices, was published on the publicly accessible websites of Indian River/St Lucie/Martin Counties, Florida, or in a newspaper by print in the issues of, on:

10/06/2023

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.
Subscribed and sworn to before me, by the legal clerk, who is personally known to me, on 10/06/2023

Legal

SEBASTIAN RIVER IMPROVE• MENT DISTRICT
FISCAL YEAR 2023/2024 REGULAR BOARD MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Sebastion River Improvement District ("SRID") will hold Regular Boord Meetings of the Boord of Supervisors at the Indian River County Administration Complex, Building A, Room Al-102, Vero Beach, Florido 32960 at 10:00 □.m. (.....,unless otherwise noted*'"") on the following dotes:
October 18, 2023
November 15, 2023
December 20, 2023
January 17, 2024
February 21, 2024
March 20, 2024
April 17, 202-4
Moy 15, 2024
u June 19, 2024*"'
July 17, 2024
August 21, 202-4
September 18, 2024
**On June 19, 2024, the Sebos1ion River Improvement District Annual Landowners' Meeting will be held of the Indian River County Administro• tion Complex, Building A, Room Al• 102, Vero Beach, Florido 32960 and will commence at 9:00 o.m. The Regular Boord Meeting will immedi­ ately follow the Annual Landowners' Meeting at the some locatlon.0
The purpose of the meetings is to conduct any business which may properly come before the Boord. The mc-ctings are oPCn to the public and will be conducted in accordance with the provisions of Florida low. Copies of the Agenda for any of the meetings may be obtained from the District's website or by contacting the District Manager at {561) 630· 4922 and/or toll free at 1*877*737-4922. Fram 1ime to time a Supervisor may participate by telephone; there• fore, a speaker telephone may be Present as required, at the meeting location so that Supervisors may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary ta a time and place specified on the record.
If any person decides to appeal any decision made with respect to any matter considered at these meet­ ings, such person will need a record of the proceedings and such Person may need ta insure that a verb□lim record of lhe proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person reQuiring soccial accom­ modations or on interpreter to participate of any of these meetings should contact the District Manager ot (561) 630-4922 and/or toll free at 1· 877•737-4922 at least seven {7) days prior to the date of the particular meeting.
Meetings may be cancelled from
time ta time without adver1ised notice.
SEBASTIAN RIVER IMPROVE•
MENT DISTRICT
www.sridfl.org PUBLISH OCT 6, 2023
TCN 93-439-49

My commision expires

Publication Cost:	$168.56

Order No: Customer No: PO#:

9343949
1126008

# of Copies:
1

THIS IS NOT AN INVOICE!
Please do not use this form for payment remittance.

KAITLYN FELTY
Notary Public State of Wisconsin

Page 1 of 1

SEBASTIAN RIVER IMPROVEMENT DISTRICT REGULAR BOARD MEETING MINUTES
APRIL 17, 2024

CALL TO ORDER
The April 17, 2024, Regular Board Meeting of the Sebastian River Improvement District (the “District”) was called to order at 10:05 a.m. in the Indian River County Administration Complex, Building A, Room A1-102, 1801 27th Street, Vero Beach, Florida 32960.
PROOF OF PUBLICATION
Proof of publication was presented showing that notice of the Regular Board Meeting had been published in Indian River Press Journal on October 6, 2023, as part of the District’s Fiscal Year 2023/2024 Meeting Schedule, as legally required.
ESTABLISH QUORUM
A quorum was established with the following Supervisors present:

Board of Supervisors

Chairman	Jeff Bass	Present	
Supervisor	Tom Hammond	Present	
Supervisor	Chad Kelly	Present	

Staff members in attendance were:

District Counsel	Ruth Holmes	Torcivia, Donlon, Goddeau & Rubin, P.A.	
District Engineer	George Simons	Carter Associates, Inc.	
District Manager	Frank Sakuma	Special District Services, Inc.	
District Manager	Stephanie Brown	Special District Services, Inc	

ADDITIONS OR DELETIONS TO AGENDA
There were no additions or deletions to the minutes.

APPROVAL OF MINUTES
February 21, 2024, Regular Board Meeting Minutes

Mr. Hammond made a motion, seconded by Mr. Kelly, and passed unanimously approving the February 21, 2024, Regular Board Meeting minutes as presented.

OLD BUSINESS
Consider Approval of FDOT Updated Offer & Purchase Agreement

After Board discussion, Mr. Bass made a motion, seconded by Mr. Hammond, and passed unanimously, approving the FDOT updated offer & purchase agreement subject to confirmation that the easement is on the right of way plans and the recorded deed, warranty deed edits, confirmation of per acre price and the ability to add any remaining expenses.

NEW BUSINESS
Update on the FDOT 82nd Avenue Paving and Drainage Improvement Project and on the Florida City Gas HP Gas Line Connector

District Engineer Mr. Simmons stated that there are issues with right of way legal descriptions on the Indian River farm side and the gas line connector project would be placed on hold until the legal description issues are resolved.

Update on FDOT/SRID Eminent Domain Cases

District Attorney Ruth Holmes notified the Board that a Disclaimer of Interest was filed, and the District was dropped as a party of interest.

Discussion Regarding Annual ROW Maintenance
After Board discussion a motion was made by Mr. Bass, seconded by Mr. Hammond, and passed unanimously approving Cates Tractor ROW maintenance proposal in the amount of $104,571.30.
Discussion Regarding R-13 ROW Dispute
This item on the agenda was moved to the first item of discussion.

District Engineer George Simons stated that the project has been put on hold due to a dispute with a property owner regarding ownership of the ROW. A representative from Indian River County suggested sending notice to the property owner advising that they are encroaching into the district’s ROW. District Attorney Ruth Holmes suggested requesting a title report.

Mr. Bass made a motion, seconded by Mr. Kelly, and passed unanimously to authorize a title search and based on the findings, direct staff to send a notice to the property owner.

Discussion Regarding Required Ethics Training

District Attorney Ruth Holmes notified the Board that ethics training must be provided no later than December 31, 2024, and discussed training options.

ADMINISTRATIVE MATTERS

Sand Mine Update
There were no sand mine updates.

Finance Report
Mr. Sakuma noted the Financial Report was included in the agenda package and stated that financials looked good and sufficient funds were available.

Engineer Update
There were no engineer updates.

Manager Update
Mr. Sakuma asked the Board if hunting was allowed on the District ROW. Board consensus that hunting is not allowed.
BOARD MEMBER COMMENTS

There were no Board member comments.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting of the District was adjourned at 11:12 a.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice-Chairman

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Sebastian River Improvement District (“District”) is required by Chapter 298, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SEBASTIAN RIVER IMPROVEMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2.	A Public Hearing is hereby scheduled for August 21, 2024 at 10:00 a.m. at Indian River County Administration Complex, Building A, Room A1-102, 1801 27th Street, Vero Beach, Florida 32960, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 15th day of May, 2024.

ATTEST:	SEBASTIAN RIVER
IMPROVEMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairman/Vice Chairman

Sebastian River Improvement District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

PROPOSED BUDGET
SEBASTIAN RIVER IMPROVEMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES
NAV ASSESSMENTS R-O-W USE FEES PERMIT FEES OTHER REVENUES INTEREST INCOME TOTAL REVENUES

FISCAL YEAR 2022/2023 ACTUAL
320,633
16,765
10,759
0
34,159

FISCAL YEAR 2023/2024 BUDGET
308,436
25,515
5,000
0
1,200
340 151 $

FISCAL YEAR 2024/2025 BUDGET
308,436 10,046 Acres @ $30.70
25,515
5,000
0

COMMENTS

$

382 316 $

2,400 Interest Projected At $200 Per Month
341 351

EXPENDITURES
LEGAL
DISTRICT ADMINISTRATIVE OPERATIONS MANAGER
OPERATIONS MANAGER - PAYROLL TAXES ENGINEERING /GENERAL
ENGINEERING /PERMIT ENGINEERING /OTHER ACCOUNTING/ AUDIT INSURANCE
WEBSITE MANAGEMENT DUES & SUBSCRIPTIONS LEGAL ADVERTISEMENTS MISCELLANEOUS
WATER QUALITY ANALYTICAL SERVICE MAINTENANCE CONTRACT (ROW) MISCELLANEOUS MAINTENANCE
TOTAL EXPENDITURES

$

12,348
30,000
21,000
1,607
46,297
0
5,242
5,200
9,090
2,000
2,990
1,401
3,471
946
137,456
1,595
280 643  $

20,000
30,000
21,000
1,607
55,000
5,000
32,000
5,300
15,000
2,000
925
1,150
4,163
1,000
125,000
2,500
321 645  $

20,000 No Change From 2023/2024 Budget 30,000 $2,500 Per Month
21,000 No Change From 2023/2024 Budget 1,607 Operations Manager *7.65%
70,000 FY 2023/2024 Expenditure Through March 2024 Was $42,987 5,000 No Change From 2023/2024 Budget
14,000 $18,000 Decrease From 2023/2024 Budget 5,400 Accepted Amount For 2023/2024 Audit
12,000 FY 2023/2024 Expenditure Was $9,772 2,000 No Change From 2023/2024 Budget
3,000 $175 For Dept Of Economic Opportunity- $2,775 For FL Assoc Special Districts
1,400 $250 Increase From 2023/2024 Budget 3,938 Includes Travel, Postage & Office Supplies 1,000 Quarterly Service
130,000 Includes Bank Mowing, Canal Maintenance & ROW Maintenance Evaluation
2,500 No Change From 2023/2024 Budget
322 845

REVENUES LESS EXPENDITURES

$

101 673  $

18 506  $

18 506

COUNTY APPRAISER & TAX COLLECTOR FEE
DISCOUNTS FOR EARLY PAYMENTS

(1,771)
(9,422)

(6,169)
(12,337)

(6,169) Two Percent Of Total Assessment Roll
(12,337) Four Percent Of Total Assessment Roll

EXCESS/ (SHORTFALL)

$

90,480  $

$

PREVIOUS YEAR CARRYOVER

- Comes from Current Fund Balance

NET EXCESS/ (SHORTFALL)

$

90,480  $

$

Assessable Acres = 10,046

FY 2022 Assessment per Acre = $30.70
FY 2022 Budgeted Carryover Funding Assessment per Acre= $0.00

FY 2023 Assessment per Acre = $30.70
FY 2023 Budgeted Carryover Funding Assessment per Acre= $0.00

FY 2024 Assessment per Acre = $30.70
FY 2024 Budgeted Carryover Funding Assessment per Acre= $0.00

FY 2025 Assessment per Acre = $30.70
FY 2025 Budgeted Carryover Funding Assessment per Acre= $0.00

FUND BALANCE AS OF 9/30/23	$ 1 003 344.00	
PROJECTED FY 2023/2024 BUDGET ACTIVITY	$	
PROJECTED FUND BALANCE AS OF 9/30/24	$ 1,003,344.00	

FUND BALANCE AS OF 9/30/24	$ 1 003 344.00	
PROJECTED FY 2024/2025 BUDGET ACTIVITY	$	
PROJECTED FUND BALANCE AS OF 9/30/25	$ 1,003,344.00	

Sebastian River Improvement District

Financial Report For April 2024

SEBASTIAN RIVER IMPROVEMENT DISTRICT MONTHLY FINANCIAL REPORT
APRIL 2024

REVENUES	
Annual Budget
10/1/23 - 9/30/24	

Actual Apr-24	Year To Date Actual
10/1/23 - 4/30/24	
NAV Assessments	308,436	0	305,133	
R-O-W Use Fees	25,515	0	0	
Permit Fees	5,000	0	0	
Other Revenue	0	0	0	
Interest Income	1,200	0	27,162	
Total Revenues	$	340,151	$	-	$	332,295	
				
EXPENDITURES				
Legal - General	20,000	0	11,060	
Legal - Special Counsel	0	0	0	
Legal - BMAP Issues	0	0	0	
District Administrative	30,000	2,500	17,500	
Operations Manager	21,000	1,750	12,250	
Operations Manager - Payroll Taxes	1,607	134	937	
Engineering - General	55,000	0	42,987	
Engineering - Permit	5,000	0	0	
Engineering - Sand Mines	0	0	0	
Engineering - 82nd Ave Extension	0	0	0	
Engineering - Other	32,000	0	0	
Accounting/Audit	5,300	0	0	
Insurance	15,000	0	9,772	
Website Management	2,000	167	1,167	
Dues & Subscriptions	925	0	175	
Legal Advertisements	1,150	0	169	
Miscellaneous	4,163	298	2,306	
Water Quality Analytical Service	1,000	0	1,374	
R-O-W Maintenance	125,000	0	0	
Canal/Lateral Maintenance	0	0	50,744	
Miscellaneous Maintenance	2,500	0	0	
				
Total Expenditures	$	321,645	$	4,849	$	150,441	
				
Revenues Less Expenditures	$	18,506	$	(4,849)	$	181,854	
				
County Appraiser & Tax Collector Fee	(6,169)	0	(2,350)	
Discounts For Early Payments	(12,337)	0	(11,095)	
				
Excess/ (Shortfall)	$	-	$	(4,849)	$	168,409	
				
Carryover From Prior Year	0	0	0	
				
Net Excess/ (Shortfall)	$	-	$	(4,849)	$	168,409	

Bank Balance As Of 4/30/24	$	1,229,911.43	
Accounts Payable As Of 4/30/24	$	14,633.78	
Other Current Liabilities As Of 4/30/24	$	75,706.92	
Accounts Receivable As Of 4/30/24	$	32,181.99	
Available Funds As Of 4/30/24	$	1,171,752.72